When it comes to planning a business event, there are numerous tasks to check off your list to ensure the whole affair goes off as planned. If you are in the middle of planning your company’s next event, we are here to help. Our local banquet hall in St. Augustine could be the perfect place to host your event and our staff will be happy to help you with a lot of your planning. Talk to us today about how we can help you with your next business event and check out these helpful tips for helping you as you go about making the plans.

Create Your Goals For The Event

The first thing you want to do when planning a business event is to create a clear set of goals for the occasion. Are you celebrating a company milestone? Will the focus be on a keynote speaker? Is the event simply a team bonding experience?

Make sure you know exactly what your goal is for the event — that way you can plan accordingly. For example, if you are hosting a party to hand out awards to valuable team members and to celebrate a company milestone, you will need to have a space that makes these activities possible. You will want seating that faces a stage, a good sound system, and a master of ceremonies for the night. Determine what you hope to have take place at the event, and plan around those activities.

 

Choose The Right Theme

Different events call for different styles. One of the tasks you will need to undertake is choosing the right theme for the event. If it is a formal holiday party, you will probably opt for an elegant theme. If the event is lighthearted and fun, you will want to choose a theme that reflects that.

This theme will help you choose the rest of the pieces to the event. For example, if you choose a fun, mysterious masquerade party for the evening, you might want to invest in a photo shoot area, so people can snap pictures in their creative outfits.

Check With Key Team Members

If you have been put in charge of planning an important business event, make sure that you are checking in with important team members throughout the process. Ensure you are clear on what is expected from the event and what needs different key leaders will have at the event.

For example, if your boss expects to have a seat on stage to oversee the entire event, you will want to know about this ahead of time so you can make plans accordingly. Make sure you are all on the same page to prevent any miscommunication.

Conduct One Last Review

Finally, on the day of the big event, make one last review of everything to ensure you didn’t forget an important detail. Create a quick checklist to go over when you arrive at the venue and double check that you have everything in place.

Are you looking to host a business event in St. Augustine? Our banquet hall makes the perfect location for company functions. Talk to us today about how we can help you prepare for your upcoming event.